Virtual board and remote work meetings are expected to be around for the long run, as the pandemic demands companies to adapt to new working practices. The flexibility of a digital meeting allows attendees to attend without having to take into account the travel restrictions or quarantine period and can also help reduce costs associated with hotels and flights.
Online meetings are simple to set up and have become increasingly common for mission-driven organisations who wish to maintain their communication open despite the COVID-19 crisis. It is important to be aware of the risks of digital meetings so you can avoid them and ensure that your online board meetings are as effective as they can be.
The software platform you use to host your virtual or hybrid meetings is of utmost importance. Choose one that has a Waiting Room feature that guards your meeting from non-authorized participants and only admits participants who are invited by the meeting host or co-host. Also, provide training to your board members to help them get familiar with the technology, and also learn how to use it properly.
Encourage your board members to make use of a headset, or speakerphone for the duration of the meeting, and to tidy their office space so that it looks camera-ready and free of personal photographs and other distractions. Also remind that they sit in a chair and not sleeping on their couch to help to look more professional and professional at the time of the meeting. In addition, encourage them speak up at the beginning of the meeting so that everyone can hear them and start off the meeting in a positive way.
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